Volunteer at Barn Party Twelve

10+ Volunteers Needed

Arrive early to help create the Barn Party physical space for all to enjoy #BeepWeek

Responsibilities

• Assemble stages, paint & hang signs

• Mow fieds & driveway, rake pond trail

• Cook for setup cru

• Many other tasks small and large 

When

• Start: Arrive as early as Wednesday evening. Some food provided.

• End: Friday Dinner Time – Barn Party has begun!

🛠️ Sign Up to Volunteer ➡️

4-8 Volunteers Needed

Welcome folks to Barn Party, and get them parked & oriented

Responsibilities

• Keep cars flowing, and make sure the driveway parking process goes smoothly. No Parking on Shaker Road!

• Reflective vest & walkie talkies provided!

Details

When

• Start: 6pm Friday

• End: Friday music starts & flow of new arrivals has subsided

🦺 Sign Up to Volunteer ➡️

5-8 Volunteers Needed 

Help make sure Barn Partiers are caffeinated and fed at the Pantry, a shared food resource area next to the Jam Stage

Responsibilities

• Make sure coffee making goes smoothly in the mornings

• Make sure shared food like watermelons get cut up and distributed. Check in to lightly tidy pantry thoughout the day

 When

• Friday evening: Gather Coffee materials and check out Pantry

• Saturday morning: Oversee coffee making

• Sunday: Tidy & disassemble pantry, help return borrowed items

Seeking morning people for the coffee station who are down for a little chaos :-) 

☕️🥕 Sign Up to Volunteer ➡️

4-8 Volunteers Needed

Responsibilities

• Set up Art Station with painting, drawing, weaving, sculpture, and any others that team is interested in

• Facilitate group visual creative expression throughout Saturday

When

• Friday evening: check in to prep any materials as needed

• Saturday morning: Set up Art Station. Check in a few times throughout the day to facilitate 

• Sunday: Help clean up, store reusable materials for future BP

Seeking creative, enthused folks who love making art collaboratively! Bring your fun ideas and share your artistic spirit with the BP community

🎨 Sign Up to Volunteer ➡️

5-10 Volunteers Needed

Look out for Barn Partiers minds & bodies, with a focus on the mind

Responsibilities

• Go-to & visible resource for attendees in need of emotional or resource support

• Ensure appropriate behavior and rule following – intervene & deescalate if necessary

Sobriety not required but should have at least one mostly sober member each night

No specific training necessary but welcoming expertise in bystander intervention, sexual assault prevention, mental health, and drug safety

Seeking compassionate, empathetic folks to help make BP a safer space

💚 Sign Up to Volunteer ➡️

3-8 Volunteers Needed

Look out for Barn Partiers minds & bodies, with a focus on the body

Responsibilities

• Go-to & visible resource for attendees in need of medical attention

• Receive a tour upon arrival of all available first aid resources

Sobriety not required for the entire weekend but team should have at least one mostly sober member each night

Seeking folks with medical, first aid, or drug safety experience

First Aid Resource List (WIP)

⛑️ Sign Up to Volunteer ➡️

2-5 Volunteers Needed

Keep Barn Party rockin all weekend!

Responsibilities

• Stage & Sound: Help make stage performances go smoothly, sound good to everyone, and artists feel supported.

• Electricity: Be oriented on Barn Party's electricity sources

When

1. Friday: Stage set up & sound check. Help with transition between bands.

2. Saturday: Jam Stage after dinner folk show – No responsibilities once DJs are setup

3. Sunday: Wrap cables and make sure equipment is returned to its respective caretaker

Seeking folks comfortable working with sound equipment and supporting musicians setting up in a new venue. 

⚡️Sign Up to Volunteer ➡️

5-10 Volunteers

Responsibilities:

• Know what goes where! BUTTS are TRASH, beer cans are recycling, and orange peels are compost...

• Keep the Barn Party property clean and ready to be smoothly transitioned back to a family home at the end of the weekend.

• Monitor trash & recycling bags around the party, moving full ones to the Trash Zone and adding empty bags where necessary

When:

• Saturday: Team can organize themselves into a specific shift on Saturday, or just casually monitor throughout the day

• Sunday: Lightly monitor trash & recycling as people pack up camp. Recruit people who are looking to help out with what needs to get done trash-wise

Looking for folks who love looking for Butts and don't mind getting a little dirty ;)

🍑 Sign Up to Volunteer ➡️

3-5 Volunteers

Responsibilities: 

• Keep the warm flame going throughout Barn Party by filling and lighting the tiki torches once per evening.

When

1. Friday: Fill all tiki torches (fuel, gloves, and tiki torch fueling station provided)

2. Saturday: Refill all tiki torches

3. Sunday: Gather all tiki torches and store them in the barn

This is a perfect job for a group of friends to do together (or a great way to make some new pals)! It takes about 20 minutes to gather, fill, and return torches. 

❤️‍🔥 Sign Up to Volunteer ➡️

4-6 Volunteers Needed

Keep watch over the front of the Barn on Satur Night

Responsibilities

• Organize dinner tables to receive Saturday Dinner. Tidy & move afterwards to create space for fire

• Start & maintain the fire throughout the night – keeping an eye out in the area for anything flammable getting too close

• Will be oriented on fire prevention and mitigation protocol and resources

When

• Saturday: Organize tables for Dinner, and bring over sufficient firewood (already split and stacked.) Night time: Start Fire & Check in periodically throughout the evening

• Sunday: Empty out the fire pit and return unburned wood

Seeking a few strong folks on the team to help move heavier items and keep the fire going throughout the night

🧑‍🚒 Sign Up to Volunteer ➡️

5-10 Volunteers who can stay 1-3 days AFTER Barn Party ends

Transition Barn Party back to a private home, leaving as little trace as possible that Barn Party ever happened

Responsibilities 

• Deconstruct & store stages, sink, signs, and big tents

• Recycling sorted & ready for trip to Da Dump (open Wednesday)

• Wrap up & store all wires, cables, and hoses

• Cook for Cleanup Cru

• Bask in the glory of the beautiful weekend

When: 

Typically minimal work happens Sunday. Looking for folks to stay till Monday, Tuesday, or Wednesday

Food will be provided! This job is critical to Barn Party's ability to continue into the future, and it can't be done by one person alone. 

🐜 Sign Up to Volunteer ➡️

Barn Party is a community gathering, and has always been created, managed, and supported by many hands. 

As we become more organized, Barn Party becomes more sustainable, safe, and fun Barn Party can be as an annual gathering going forward into the future.

Each team needs at least one leader

• Be a liaison between the team and planning committee / Adlai

• Coordinate group chat check in before barn party

• Facilitate quick meeting at barn party with team if needed

• Facilitate splitting of shift responsibilities if team desires

No - there are lots of formal and informal ways that folks can contribute to the Barn Party community.

Whether you are giving someone a ride, helping set up a tent, teaching something new, or providing company to someone in want or need – everyone who goes to Barn Party helps each other. 

The formal list of volunteer teams was created after identifying a set of needs and tasks that consistently arise each year. Thank you for helping out in any way you can.

At Barn Party, everyone needs to do what's best for them and those around them. Things come up, and we understand. 

To make sure everything necessary gets done without causing burden on any one person, we are hoping for volunteer teams a bit larger than necessary. This will help share the load so that everyone can also take care of themselves.

Please do your best to communicate with your team as your needs and availability changes.

Volunteers will be put in touch with each other and Barn Party leadership prior to the event. 

Within each team, volunteers can work together to communicate and make a plan.

Information will be provided beforehand, and at Barn Party at the Volunteer HQ